Document Controller Full Time

QB SQUARE

Purpose

To provide administrative support to Management and/ or any function that requires it. To organise project and company documentation within the document control team. To assist with implementing office procedures and frequently take responsibility for specific projects and tasks.

Profile

Our administrative staff take pride in their work, which is always accurate and clear. They respect their colleagues and work well both in a team and on their own. They communicate well ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.

Responsibilities/Deliverables

Take a lead role in the day-to-day administration of office functions

Scanning, renaming & filing of various documents; Induction Forms; Fit to Work Forms; Project Folders; Orders; Health & Safety Records; Other

Manage Drawing updates; downloading, filing, updating drawing registers,

organizing hard copies for site and revising office folders.

Document control; downloading and uploading files on EDMS systems such as Asite, Aconex, and Viewpoint.

Printing and preparing RAMS folders

Online Site Pre inductions

Brickwork H&S monthly hours

Support with Tender enquiries.

Preparing O&M manuals

Log updates; Master Design, O&M, Orders, Telephone list, Job lists

Organising, maintaining, and keeping the archive room clean

Collating and submitting Annual Brickwork Award submissions

Creating project case studies

Skills

Proficient in various Electronic Document Management Systems

Computer literate – MS Office applications (Word, Excel, PowerPoint)

Attention to detail – accurate reporting

Organisation – be able to meet deadlines and be flexible to work within a team

Excellent communication skills – clear, polite and helpful manner

Health & Safety

Any health and/or safety concerns must be reported to a senior member of staff.